Photorealistic banner for the Kiwanis Wilderness Trail Festival Vendor Application page showing a lively outdoor festival scene with white canopy tents, artists displaying handcrafted artwork, and visitors browsing booths on a sunny day. Prominent headline text reads “Vendor Application – Kiwanis Wilderness Trail Festival,” with simple category signs for Arts & Crafts, Non-Profits, and Business Displays. A clipboard graphic and “Apply Online” button appear at the side, creating a welcoming and timeless call to participate without listing specific dates or fees.

Kiwanis Wilderness Trail Festival
September 19, 2026 • 9:00 a.m. – 4:00 p.m.

Questions? Email wildernesstrailfestival@gmail.com or contact Alan Parrish (Festival Coordinator) at 540-230-7803. Festival site: wildernesstrailfestival.com

Vendor Categories, Space Sizes & Fees

Business Displays

Space: 10’ deep × 10’ wide canopy

  • $100 before August 14 (no refunds)
  • $115 after August 14 (no refunds)

Required: A full description of what you plan to do/display must be attached for approval.

“Handcrafted by YOU” Arts & Crafts

Space: 10’ deep × 13’ wide

  • $75 before August 14 (no refunds)
  • $90 after August 14 (no refunds)

Important: Items must be handcrafted by the applicant/vendor and pre-approved. Photos and detailed descriptions are required.

Non-Profits

Space: 10’ deep × 10’ wide canopy (must be 501(c)(3))

  • $75 before August 14 (no refunds)
  • $90 after August 14 (no refunds)

Required: Proof of 501(c)(3) status must be included.

Important Guidelines (Summary)

  • Canopy size: Must be 10’×10’.
  • Clean-up: Your space must be clean at departure. No boxes/containers/debris may be left on site.
  • No utilities provided: No electrical outlets, tables, tents, or water are provided.
  • Rain policy: Rain or shine. No refunds for bad weather.
  • Removal: Unapproved items may result in removal without refund.
  • Cancellation: No refunds for cancelled reservations.
  • Layout changes: The Festival may update/redesign layout as needed; sponsors may be placed throughout.

Apply Online

Please complete the online application below. Applications are not reviewed without the required fee, complete description, and any required attachments (photos and proof of 501(c)(3), if applicable).

Kiwanis Wilderness Trail Festival — Vendor Application

SECTION A — Applicant Category

SECTION B — Business / Organization & Contact

SECTION C — Description / What You Will Sell or Display

SECTION D — Required Attachments

Please send the following as appropriate:

  • Representative photographs of items for sale
  • Proof of 501(c)(3) Status
  • For Business Displays: brochure, description doc, etc.

You may upload these files using this form (this will open in a new tab - return to this tab to finish completing this form when you are done) or you may email them to WTF@ChristiansburgKiwanis.org

SECTION E — Booth Requirements / Acknowledgements

SECTION F — Payment / Submission Method

SECTION G — Applicant Agreement / Signature

Mail-in Option (PDF + Check)

If you prefer, you may mail a completed paper application and check. A $25 service fee will be charged for returned checks.

Download PDF

Mail Fully Completed Application and Check Payable To:
Kiwanis Club of Christiansburg
P.O. Box 313
Christiansburg, VA 24068

Tip: If you want online applicants to optionally mail a check, add a “Payment Method” field in the form.